Payroll Technician
Company: Inside Higher Ed
Location: Norwalk
Posted on: April 4, 2021
Job Description:
Payroll TechnicianSalary: $52,029.00 - $62,525.64 AnnuallyJob
Type: Full TimeJob Number: Payroll Tech-21Closing: 4/21/2021 11:59
PM Pacific Location: Norwalk, CADepartment: Payroll
Tech-21Division: Business ServicesDescription Closing Date:This
position will close on May 3, 2021 at 11:59 PM (or when 150
applications are received, whichever occurs sooner).
SummaryAnalyzes, prepares, and performs technical accounting and
financial data entry and record keeping activities involving the
preparation, processing and maintenance of the College's payroll
for administrative, academic faculty, classified, hourly, and
special payrolls.Distinguishing Career FeaturesThe Payroll
Technician requires specific training in the computation of a
variety of technical/clerical payroll transactions, working
knowledge of payroll-related computer programs built on relational
databases, payroll posting procedures, and general accounting data
entry.Job Duties Essential Duties and Responsibilities
- Performs clerical accounting duties involved in the processing
of the payroll. Inputs payroll information to a computer-aided
database using data entry screens. Verifies payroll related
computer input and output.
- Reviews timesheets and reconciles the totals and balances.
Records changes in salaries, deductions, and other payroll
information and submits changes that update master computer-aided
accounting files. Verifies completeness of data.
- Posts onto a computer-aided data entry format, payroll-related
employee data in a timely and accurate manner. Verifies and
processes necessary payroll deductions for benefits and related
items. Audits payroll deductions and earnings registers for
reasonableness and accuracy.
- Computes and interprets miscellaneous forms of compensation and
deductions. Prepares calculations for special payroll checks,
computes and prepares any necessary adjustments.
- Prepares a variety of payroll documents such as, but not
limited to, edits to and manual payments, hourly payrolls, federal
withholding forms, retirement forms, adjustments, etc.
- Prepares and processes journal entries to make general ledger
corrections and allocations to proper accounts and cost
centers.
- Receives and processes statutory payroll actions such as fees
and garnishments. Prepares forms and reports to external agencies
and communications to affected employees.
- Audits time sheets or preliminary payroll lists to verify
hours, rate of pay, and budget account number or monthly payroll.
Audits or calculates balances of items such as sick leave,
vacation, and personal leave, and ensures deductions are made
accordingly. Verifies all transactions were posted to correct
accounts.
- Distributes warrants, yearly W-2 forms and retirement system
statements, sick leave registers and other payroll documents as
necessary.
- Answers questions or concerns from employees requiring
explanation of calculations, rules and regulations governing
payroll processing. Provides employees with necessary forms and
assists employees with questions regarding payroll procedures, tax
shelters and voluntary deductions. Assists employees with
miscellaneous questions and requests.
- Interacts with Human Resources, Budgeting, academic divisions
and other functions to assure all information regarding payroll
adjustments, faculty load computations problems, employment status,
and salary accounts are up to date and accurate.
- Submits payroll information to the County Office of Education
for processing of checks and automatic deposits.
- Prepares payroll distributions for charging appropriate payroll
costs to departments.
- Provides accounting data entry support to accounts payable,
receivable, and general ledger.
- Maintains currency of knowledge and skills related to the
duties and responsibilities.
- Performs other related duties as assignedKnowledge and
SkillsThe position requires in-depth technical knowledge of the
practices and terminology of payroll accounting practices, clerical
and office procedures and methods, business mathematics and record
keeping. Requires knowledge of the laws and regulations governing
payroll. Requires working knowledge of spreadsheet programs and
in-depth procedural knowledge of the data entry system for payroll
and other fiscal information. Requires sufficient knowledge of
labor and other contracts to properly interpret and calculate
salaries. Requires sufficient human relations skills to convey
technical concepts to others and to exercise sensitivity in
difficult exchanges of information. Requires sufficient writing
skills to document conversation, prepare memos, and prepare
proceduresAbilitiesRequires demonstrated ability and dexterity to
enter data onto standardized formats within computerized data base
programs using keyboards, basic keyboarding or 10-key skills and
calculators. Requires the ability to learn and apply laws, codes
governing payroll and retirement in California higher education, as
well as policies, procedures, and labor contracts used by the
District. Must be able to prepare clear, complete and concise
financial records and analyze payroll and accounting. Requires the
ability to conduct technical research, complete complex arithmetic
computations and prepare reports. Requires the ability to use a
range of personal computer software such as spreadsheets, word
processing, and databases. Requires the ability to extract data
from databases and import into formats that produce reports.
Requires the ability to ensure the confidentiality of private
information. Requires the ability to maintain cooperative and
productive relationships with others.Physical AbilitiesIncumbent
must be able to work in an office setting engaged in work of a
primarily sedentary nature. Requires ambulatory ability to retrieve
files and stand at a counter for customer service transactions.
Requires sufficient hand-eye-arm coordination to use a keyboard and
10-key, arm/hand movements to retrieve work materials from storage
files, and operate a variety of general office equipment. Requires
visual acuity to read computer screens, printed material, and
detailed accounting information. Requires auditory ability to carry
on conversations over the phone and in person.Licenses and
CertificatesMay require a valid driver's license.Working
ConditionsWork is performed in an office environment with minimal
exposure to health and safety considerationsConditions of
EmploymentThis is a full-time, 12-calendar month classified
position.Hours of employment are:Monday thru Friday 8:00 am to 4:30
pmInitial placement of employees on Classified Salary schedule is
at Step 1. After six months of successful probationary employment,
employee is placed at Step 2.Employment is to be effective as soon
as possible following completion of the selection
process.Individual who is offered employment shall be required to
obtain fingerprints for a criminal history clearance through the
State Department of Justice and remit the required fee for
processing the fingerprints, produce an original social security
card, and submit negative TB test results (must be within the past
four years or within the last 60 days if not previously employed in
a school district in California) before employment.Proof of
eligibility to work in the United States and signing of loyalty
oath per Government Codes 3100-3109.** Please note - the District
does not provide for immigration sponsorships such as H1B
Visas.Minimum Qualifications Education and ExperienceThe position
requires completion of a high school diploma, or the equivalent,
and 4 years experience in the maintenance of computerized payroll
and financial records. Alternatively, the position may require two
years of college, majoring in business or accounting, and 2 years
of experience. Supplemental Information Transcripts and Foreign
Degrees:It is the applicant's responsibility to provide copies of
all transcript(s) verifying all educational degree(s) and/or
coursework required for the position.Transcripts must be from
regionally accredited institutions.A foreign transcript must be
evaluated by a NACES certified agency. The website address is
www.naces.org.Application Procedures:Application materials must be
submitted by the closing date. Applicants who need special services
or facilities due to disability in order to apply or interview for
this position must notify Human Resources at the time of
application or at least 72 hours prior to the closing date or date
of a scheduled interview. Special document must be included to be
considered. Please write an email to employee, Susan Jones,
regarding the following issue. On April 8, you're informed by Human
Resources they just received a medical note indicating Susan Jones
has been out on medical leave for the entire month of March. You
review Susan's absences and leaves and realize a) the department
did not report Susan absences b) Susan ran out of time and should
have been docked for 5 days, which equated to an overpayment of
$1839.40. College/Department Profile:Cerritos College is ranked
14th among the top 100 schools with the highest Hispanic enrollment
in the United States by the United States Department of Education.
We are a comprehensive community college for southeastern Los
Angeles County. Communities within the college's district include
Artesia, Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada,
Norwalk, and portions of Bell Gardens, Lakewood, Long Beach, Santa
Fe Springs and South Gate. Cerritos College offers degrees and
certificates in more than 180 areas of study in nine divisions.
Enrollment currently averages approximately 22,500 students. Visit
Cerritos College online at .The Payroll Department is part of
Fiscal Services. We serve approximately 2000 employees per month
through five different payroll cycles. We strive to provide quality
customer service to the campus community by paying employees
accurately and in a timely manner. The Payroll Department is
composed of two Payroll Technicians, a Payroll Analyst and a
Payroll Manager. We are looking a Payroll professional who will
embrace our commitment to quality customer service. Come join our
team! Required Documents needed to apply:Resume/Curriculum
VitaeCover Letter2 Recommendation Letter(s)Copy of Transcripts
(Must show all coursework completed and conferral date of the
degree)Special Document** Please upload the required documents. To
apply, visit The District ensures that all qualified applicants for
employment and employees have full and equal access to employment
opportunity, and are not subjected to discrimination in any program
or activity of the District on the basis of national origin,
religion, age, sex or gender, race, color, medical condition,
ancestry, sexual orientation, marital status, veteran status,
physical or mental disability, or because he or she is perceived to
have one or more of the foregoing characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics. .Copyright --2017 Jobelephant.com
Inc. All rights reserved.
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Keywords: Inside Higher Ed, Norwalk , Payroll Technician, Professions , Norwalk, California
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