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Budget Technician

Company: Inside Higher Ed
Location: Norwalk
Posted on: April 6, 2021

Job Description:

Budget TechnicianSalary: $54,533.16 - $65,535.84 AnnuallyJob Type: Full TimeJob Number: Budget Technician -21Closing: 4/5/2021 11:59 PM Pacific Location: Norwalk, CADepartment: Budget Technician -21Division: Business ServicesDescription SummaryPerforms varied record keeping duties associated with the processing and completing of accounting transactions, posting, assembling, and tabulating, and preparing data for financial statements using established formats. Usually is responsible for consolidating all accounting elements within a program or service such as customer accounting, accounts receivable, accounts payable, cash, accounts related to grants and contracts, and cost of services.Distinguishing Career FeaturesThe Budget Technician oversees areas such as cash management, line item transfers, categorical accounts, and special studies. The Budget Technician will demonstrate knowledge of generally accepted accounting practices and will have competency in general ledger and fund accounting.Job Duties Essential Duties and Responsibilities

  • Prepares federal, state, and local financial reports of grant and contract activity.
  • Receives cash and cash equivalent from a variety of sources. Verifies amounts and balances to supporting documentation. Enters information into appropriate accounts as required. Prepares deposits and other transmittals.
  • Reconciles and compiles periodic reports to show statistics such as cash receipts, accounts payable, and accounts receivable. Trace transactions through previous accounting actions to identify and correct discrepancies.
  • Reconciles, balances books, and compiles reports and financial statements on a recurring basis to show statistics such as cash receipts, accounts payable, and receivable. Traces transactions through previous accounting actions to identify and correct discrepancies.
  • Verifies and accounts for funds and other assets received by the District for specified uses (e.g., donations, conditional uses).
  • Prepares monthly trial financial statements for grants or other special funds. Using standardized accounting software, prepares trial or drafts statements of financial activity and condition, subject to administrative review.
  • Prepares and enters cash and cash-equivalent amounts into holding accounts, then disburses into separate accounts by making intra-account transfers through multiple accounting software formats.
  • Analyzes and reconciles account transactions and miscellaneous reimbursement items, making general ledger accounting adjustments. May prepare accounts receivable billings to outside agencies.
  • Administers revolving accounts used for disbursing funds to meet urgent student needs.
  • Verifies and corrects account codes, authorization, and available and qualifying budgets.
  • May segregate and apply codes to certain accounts, such as but not limited to, payables for utilities. Verifies correct billing.
  • Researches, analyzes, resolves, and assists others with accounting transactions and adjustments such as credit memoranda, undocumented purchases and invoices, goods and services not received, returned or refund checks.
  • Manipulates data management systems to produce custom, yet recurring reports, requiring a working knowledge of the relationships of financial data.
  • Provides administrative support to projects and special assignments that require getting information and cooperation from other departments and vendors.
  • Conducts research involving search of internal and external resources to support departmental activities.
  • May prepare correspondence relating to assigned responsibilities.
  • Maintains currency of knowledge and skills related to the duties and responsibilities.
  • Performs other related duties as assigned. Knowledge and SkillsRequires a working knowledge of the principles, practices, and terminology of financial and statistical record keeping and accounting data entry practices. Requires an in-depth knowledge of governmental and fund accounting procedures for accounts payable, accounts receivable, and disbursements. Requires in depth knowledge of computer-aided accounting systems to set up accounts, enter accounting transactions, and extract detail and summary information. Requires working knowledge of financial statements and accounting performance (variance) reports. Requires a working knowledge of office clerical procedures and computer-aided office productivity software. Requires sufficient writing skills to prepare basic business correspondence, accounting instructions, and account footnotes. Requires sufficient math skills to compute totals, extensions, portions, ratios, quotients, and percentages. Requires sufficient human relations skills to convey policies and procedures and to deal cooperatively with others on accounting transactions.AbilitiesRequires the ability to learn and apply accounting rules and procedures, sales and use tax requirements and schedules, and procedures for electronic transfer of accounting information. Requires the ability to learn various vendor accounting requirements and cycles. Requires the ability to research, compile, analyze, and interpret accounting data. Requires the ability to maintain accurate and retrievable files, records, audit trails and trace transactions to original entries. Requires the ability to perform accounting and general math computations quickly and accurately. Requires the ability to organize and prioritize work to meet deadlines and timetables. Requires the ability to work cooperatively and productively with individuals and work teams within and outside the department, including vendors. Requires the ability to access and use a computer, common office productivity software, and specialized accounting software to access databases.Physical AbilitiesIncumbent must be able to work in an office setting engaged in work of a primarily sedentary nature. Requires sufficient hand-eye-arm coordination to use a keyboard and 10-key, arm/hand movements to retrieve work materials from storage files, and operate a variety of general office equipment. Requires visual acuity to read computer screens, printed material, and detailed accounting information. Requires auditory ability to carry on conversations over the phone and in person.Licenses and CertificatesMay require a valid driver's license.Working ConditionsWork is performed indoors where minimal safety considerations exist.Conditions of EmploymentThis is a full-time, 12-calendar month classified position.Hours of employment are:Monday thru Friday 8:00 am to 4:30 pmInitial placement of employees on Classified Salary schedule is at Step 1. After six months of successful probationary employment, employee is placed at Step 2.Employment is to be effective as soon as possible following completion of the selection process.Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints, produce an original social security card, and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109.** Please note - the District does not provide for immigration sponsorships such as H1B Visas.Minimum Qualifications Education and ExperienceThe position requires an Associates Degree in accounting or business and 3 years experience in a production oriented financial record keeping capacity.Preferred QualificationsBachelor's Degree in Accounting or Business and 3 years work experience in a financial or accounting role and has exposure to project and/or grant financial management. Advanced Microsoft Excel skills. Transcripts and Foreign Degrees:It is the applicant's responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position.A foreign transcript must be evaluated by a NACES certified agency. The web address is qualifying educational degrees/training must be from regionally accredited colleges and/or universities.production oriented financial record keeping capacity. Supplemental Information Application ProceduresApplication materials must be submitted by the closing date. Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview.College/Department ProfileCerritos College is ranked 14th among the top 100 schools with the highest Hispanic enrollment in the United States by the United States Department of Education. Cerritos College serves as a comprehensive community college for southeastern Los Angeles County. Communities within the college's district include Artesia, Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada, Norwalk, and portions of Bell Gardens, Lakewood, Long Beach, Santa Fe Springs and South Gate. Cerritos College offers degrees and certificates in more than 180 areas of study in nine divisions. Enrollment currently averages 23,000 students. Visit Cerritos College online at The Budget Department is responsible for the efficient and effective operations of the District's budgeting functions including but not limited to, planning, supervising, assessing, and evaluating the activities, information, and services in connection with developing the District's budget.Cerritos College employees are dedicated and passionate but most importantly, we thrive on working together. Teamwork is at the heart of working life at the college. The spirit of collaboration is central to everything we do, and everything we believe in. This position provides an exceptional and satisfying career, with outstanding leadership and professional growth opportunities for motivated individuals.The ideal Budget Technician will have experience in:
  • Preparing federal, state, and local financial reports of grant, program and contract activity
  • Reconciling, balancing books, and compiling reports and financial statements on a recurring basis to show statistics such as cash receipts, accounts payable and receivable
  • Preparing budget versus actual reports on a regular basis; ability to provide explanations and/or resolutions to budget variances
  • Researching, analyzing, resolving and assisting others with accounting transactions and adjustments
  • Preparing and entering cash and cash-equivalent amounts into holding accounts and disbursing them into separate accounts via intra-account transfers
  • Conducting regular budget review meetings with divisions, departments and programs
  • Working on multiple projects for multiple managers and clients (internal and/or external) simultaneously with the ability to meet deadlines and resolve issues
  • PeopleSoft or other enterprise information system.The Budget Technician reports to the Budget Manager in Fiscal Services. The Budget Technician will have knowledge of and demonstrated competence in using standard office equipment and computer software, particularly financial spreadsheet and word processing programs such as MS Excel and Word. Accuracy and attention to detail, the ability to manage multiple projects and the ability to meet deadlines are essential.Required Documents needed to applyResume/Curriculum VitaeCover letter / Letter of Interest Copy of Transcripts (Must show all coursework completed and the conferral date of the degree)Optional DocumentOne Letter of Recommendation To apply, visit The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. .Copyright --2017 Inc. All rights reserved. jeid-95bbd3f7a5e1ac4b8a4a80e6c5c07b0b

Keywords: Inside Higher Ed, Norwalk , Budget Technician, Accounting, Auditing , Norwalk, California

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